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2018 Municipal Election

THE NEXT MUNICIPAL ELECTION WILL BE HELD ON MONDAY, OCTOBER 22, 2018.

The voting period for the 2018 Municipal Election is from Monday, October 15 at 9:00 a.m. to Monday, October 22 at 8:00 p.m..

  • (1) Mayor at large, (1) Deputy Mayor at large and Five (5) Councillors (1) per Ward will be elected

   LIST OF REGISTERED CANDIDATES

     Nomination Papers for school boards must be obtained and filed at the appropriate Municipal Office for the following School       Board Trustees offices: (2) English Public, (1) English Separate (1) French Public (1) French Separate - please refer to             information below for filing details:

    WHERE TO FILE FOR SCHOOL BOARD TRUSTEES  

    LIST OF REGISTERED SCHOOL BOARD TRUSTEE CANDIDATES

This page is only a summary of 2018 Municipal Election Policies and Procedures. A link to the full length document is included below.

 For any information pertaining to the election please contact:

Jackie Tiedeman, Clerk @ 519-294-6244 Ext. 224 or email:

election@northmiddlesex.on.ca 

 HOW TO BECOME A CANDIDATE

 Nomination Process

Nomination packages are available in the Clerk's Office:

  • During regular office hours (May 1 to July 26, 2018)
    • 8:30 a.m. to 4:30 p.m.
  • On July 27, 2018
    • 9:00 a.m. to 2:00 p.m.

*Effective April 1, 2018, individuals wishing to run for office must be endorsed by at least 25 voters eligible to vote in the 2018 North Middlesex Municipal Election. Voters may endorse more than one nomination.

No faxed or other electronically transmitted Nomination Papers (Form 1 and 2) will be accepted. 

 

The filing of a nomination paper (Form 1 and 2) must be accompanied by:

  • Filing Fee (payable by cash, debit card, certified cheque or money order payable to the municipality);
    • Mayor - $200
    • Deputy Mayor - $100
    • Councillor - $100
  • A prescribed statement of qualifications, signed by the person being nominated;
  • Proof of identity and residence as prescribed in O. Reg. 304/13.
  • Consent to Release Personal Information
 Nomination Period Notice

NOTICE

is hereby given to the Municipal Electors of the

 Municipality of North Middlesex

Nominations in the Municipality of North Middlesex for the offices of:

One (1) Mayor – at large

One (1) Deputy Mayor-at large

One (1) Councillor for Ward One (former Town of Parkhill)

One (1) Councillor for Ward Two (former Village of Ailsa Craig)

One (1) Councillor for Ward Three (former Township of McGillivray)

One (1) Councillor for Ward Four (former Township of East Williams)

One (1) Councillor for Ward Five (former Township of West Williams)

 

Nomination Papers for the School Board Trustees must be obtained and filed at the following offices:

 

Clerks Office at the Township of Strathroy-Caradoc (519)245-1070

(2) Thames Valley District School Board Trustee – English Public

(1) London District Catholic School Board Trustee – English Separate

 

City of London Elections Offices (519)661-4535

(1) Conseil Scolaire Viamonde School Board Trustee – French Public

(1) Conseil Scolaire Catholique Providence School Board Trustee – French Separate

 

Nominations for local council positions may be made by completing and filing in the office of the Clerk, nominations on the prescribed forms (Form 1 and 2), accompanied by the prescribed nomination filing fee of $200.00 for the Head of Council and $100.00 for all other offices and photo ID.  The filing fee is payable by cash, certified cheque, debit or money order.

Nomination packages are now available 

Nomination Papers must be signed by the candidate and may be filed in person or by an agent (the agent must have a signed form from the candidate appointing them as an agent) commencing:

May 1, 2018 and July 26, 2018 during regular office hours; and

July 27, 2018 (Nomination Day) between 9:00 a.m. and 2:00 p.m.   

In the event there are an insufficient number of certified candidates to fill all positions available, nominations will be reopened for the vacant positions only on Wednesday, August 1, 2018, between the hours of 9:00 a.m. and 2:00 p.m. and such additional nominations, if required, may be filed in the office of the Clerk.

Candidates can also withdraw nomination papers, in writing, at the Clerk's Office before 2:00 p.m. on Friday, July 27, 2018. Withdrawals sent by email, mail or fax ARE NOT permitted.

NOMINATION PAPER - FORM 1

ENDORSEMENT OF NOMINATION - FORM 2

 Important Information for Candidates and Third Party Advertisers

The final list of certified candidates will be posted at the Clerk's Office (229 Parkhill Main Street), and on www.northmiddlesex.on.ca on or before Wednesday, August 1, 2018.

 Contributions to Registered Candidates
Contributions can only be accepted from an elgible contributor to a candidate or to an individual acting under the direction of the candidate.

Eligible Contributors:

  • an individual who normally resides in Ontario
  • the candidate and his/her spouse (whom reside in Ontario)- maximum contribution limits do not apply

Contributions exceeding $25 must be provided in a manner that associates their name and payment account information (NOT cash) with the contribution.

Contributions cannot exceed:

  • $1200 to any one candidate/office
  • $5000 to 2 or more candidates for office on the same council
 Third Party Advertising
All third party advertisers must file a "Notice of Registration for Third Party Advertiser" Form and be certified by the Clerk. 

Third Party Advertisers can be:

  • an individual who is normally a resident in Ontario
  • a corporation that carries business in Ontario
  • a trade union that holds bargaining rights for employees in Ontario

Ineligible third party advertisers are:

  • a candidate whose nomination has been filed
  • a Federal political party registered under the Canada Elections Act or any federal constituency association or registered candidate at a federal election endorsed by the party
  • a Provincial political party, constituency association, registered candidate or leadership contestant registered under the Election Finances Act
  • the Crown in right of Canada or Ontario, a municipality or local board

Contributions and expenses of the third party advertisers can only occur during the campaign period.

Third Party Advertising Guide

Form 7 - Notice of Registration

Form 8 - Financial Statement

Campaign Period:

Begins: the day the third party registers and is certified

Ends: December 31, 2018.

 Campaigning

Campaigining can begin once the Nomination Paper has been filed.

Campaigning materials are the responsibility of the candidate and must include the same name as shown on the Candidate's Nomination Form and the materials must NOT include the Town's logo or other insignia. 

Materials cannot be placed on municipally-owned or leased properties except for road allowances.

The Clerk will calculate the maximum amount of campaign expenses that each candidate may incur and will provide a "Certificate of Maximum Campaign Expenses" Form to the candidate on or before September 25, 2018.

 
 Financial Disclosure
 Financial Statements- Auditor's Report FORM 4 must be filed at the Municipal office:
  • Before March 29, 2019 at 2:00 p.m.

Candidates, whose campaign contributions and total expenses are equal to or less than $10,000 are not required to file an auditor's report with the financial statement.

A registered third party advertiser whose expenses and/or contributions exceed $10,000 must file an auditor's report with the financial statement.

 Preliminary List of Electors/Voters' List
All certified candidates are entitled to receive two (2) copies or an electronic format of the voters list and must sign a statement acknowledging that this list shall not be used for commercial purposes.
 Privacy

No person shall obtain or attempt to obtain information about how a voter intends to vote or has voted.

No person shall communicate any of the above information inadvertently obtained.

No person shall interfere or attempt to interfere with an elector during the voting process.

No elector shall reveal how they intend to vote (unless requesting support from a support person or election official).

 Scrutineers
Scrutineers may be appointed in writing by the candidate to access a Candidate module showing voter sequence numbers and/or electors names entitled to vote for their designate officer.  This module allows them to identify all the electors that have participated.  Scrutineers must follow all instructions provided by the Clerk or election official, otherwise they can be requested to leave a Voter Help Centre and their appointment can be revoked.

 

Scrutineers and Candidates are prohibited from:

  • attempting directly or indirectly to interfere with how an elector votes
  • displaying campaign material at Voter Help Centres
  • compromising the secrecy of voting
  • interfering or attempting to interfere with an elector who is voting
  • obtaining or attempting to obtain information on how a voter intends to vote
 Candidate Training Opportunties

 

ASSOCIATION OF MUNICIPALITIES OF ONTARIO (AMO)

So, You Want to Run for Council?  Commencing February 28, 2018, an online course to provide an overview of what you  need to know before you decide to run for municipal office, and what you should know to begin your candidacy.

AMO Information Flyer

Visit AMO's education portal at MunicipalEducation.ca and sign up today Cost $66.37 + HST ($75.00)

INTELIVOTE SYSTEMS INC.

  • Candidates Workshop; hosted by Intelivote Systems Inc. (Company providing the Vote by Internet and Telephone) - Date and Location TBD following the close of the Nomination Period. 

HOW TO VOTE

Voting in the 2018 Municipal Election will be by telephone or Internet. All eligible voters will receive a Voter Information Letter by mail. This sealed envelope will contain a Personal Identification Number (PIN) and a telephone access number and Internet address for voting.  This allows voters to vote from the convenience of their own home or office. Contact information for the Voter Help Centre will also be included.

Are you on the list to vote in the 2018 municipal and school board elections?

Visit voterlookup.ca to confirm, update or add your information.

All it takes is a few minutes.

Voter Help Centre

Shared Services Centre:

Municipality of North Middlesex Municipal Office

229 Parkhill Main Street

Parkhill, ON
N0M 2K0 

519-294-6244

 

Eligible voters may attend the Voter Help Centre during the following hours for the voting period:

October 15, 2018 from 9:00 a.m. - 6:00 p.m.

October 16 - 19, 2018 from 8:30 a.m. - 6:00 p.m.

October 20, 2018 from 9:00 a.m. - 1:00 p.m.

October 22, 2018 from 8:30 a.m. - 8:00 p.m.

(internet access provided)

 Qualifications
A person is entitled to be an elector if, on Voting Day, he or she:
  • is a Canadian citizen
  • is at least 18 years old
  • resides in the Municipality of North Middlesex, or is the owner or tenant of land in the Municipality of North Middlesex, or the spouse/same-sex partner of such a person; and
  • is not prohibited from voting under subsection 17(3) of the Municipal Elections Act, 1996 or otherwise, by law.

The following are prohibited from voting:

  • a person serving a prison sentence in a penal/correctional institution
  • a corporation
  • a person acting as an executor or trustee or in any other representative capacity
  • a person who was convicted of the corrupt practice described in subsection 90 (3), if voting day in the current election is less than 5 years after voting day in the election in which he or she was convicted
 Voting Process
 Voters will receive a Voter Information Letter that will include:
  • instructions on how to vote using the internet or telephone
  • unique PIN allowing each voter to vote once
  • dates and hours of voting
  • locations and phone numbers of the Voter Help Centre

Should a voter receive more than one Voter Information Letter they must return the other letter(s) to the North Middlesex Municipal Office - 229 Parkhill Main Street, Parkhill, ON

Electors will be given an opportunity to change their vote before confirming the vote.  The voting system allows voters to decline from voting if they wish.

The Clerk will report the "unofficial" results as soon as practical on or after 8:30 p.m. on Monday, October 22, 2018 at the North Middlesex Municipal Office - 229 Parkhill Main Street, Parkhill, ON

 Corrections to the Voters' List
 

Voters Help Centres can assist with:

  • adding eligible voters who are not currently on the list
  • providing a new Voter Information Letter or PIN if these were lost or never received (the proper identification and information must be provided to the election official)

Satisfactory identification includes:

 

  1. An Ontario driver's licence.
  2. An Ontario Health Card (photo card).
  3. An Ontario Photo Card.
  4. An Ontario motor vehicle permit (vehicle portion).
  5. A cancelled personalized cheque.
  6. A mortgage statement, lease or rental agreement relating to property in Ontario.
  7. An insurance policy or insurance statement.
  8. A loan agreement or other financial agreement with a financial institution.
  9. A document issued or certified by a court in Ontario.
  10. Any other document from the government of Canada, Ontario or a municipality in Ontario or from an agency of such a government.
  11. Any document from a Band Council in Ontario established under the Indian Act (Canada).
  12. An income tax assessment notice.
  13. A Child Tax Benefit Statement.
  14. A Statement of Employment Insurance Benefits Paid T4E.
  15. A Statement of Old Age Security T4A (OAS).
  16. A Statement of Canada Pension Plan Benefits T4A (P).
  17. A Canada Pension Plan Statement of Contributions.
  18. A Statement of Direct Deposit for Ontario Works.
  19. A Statement of Direct Deposit for Ontario Disability Support Program.
  20. A Workplace Safety and Insurance Board Statement of Benefits T5007.
  21. A property tax assessment.
  22. A credit card statement, bank account statement, or RRSP, RRIF, RHOSP or T5 statement.
  23. A CNIB Card or a card from another registered charitable organization that provides services to persons with disabilities.
  24. A hospital card or record.
  25. A document showing campus residence, issued by the office or officials responsible for student residence at a post-secondary institution.
  26. A document showing residence at a long-term care home under the Long-Term Care Homes Act, 2007, issued by the Administrator for the home.
  27. A utility bill for hydro, water, gas, telephone or cable TV or a bill from a public utilities commission.
  28. A cheque stub, T4 statement or pay receipt issued by an employer.
  29. A transcript or report card from a post-secondary school.
 Accessibility

All Voter Help Centres will be fully accessible to all candidates and electors with disabilities pursuant to the Corporation of the Municipality of North Middlesex Accessibility Policy.

Accessibility Plan 

All electors may vote with the assistance of a support person or election official that has taken the appropriate oath.

Free Internet access is available at the Ailsa Craig and Parkhill Public Library.