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Procedural Matters

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** IMPORTANT NOTICE DUE TO COVID 19*  

Council Meetings are now being conducted in person commencing August 19, 2020.  Mandatory Mask/Face Shield is required in order to enter the Council Chambers unless exemption is declared.  In addition, every individual entering the Chambers are required to answer a health questionnaire and sign in for contacting purposes.  There may be limits imposed as to the number of individuals allowed in the Chambers at any one time and scheduling of times may also be imposed to accommodate participation on certain matters on the agenda.

If you have any questions regarding the new process please call the Clerks Office or email: clerk@northmiddlesex.on.ca

By-law 064 of 2020 - Amendment to Procedural By-law to allow electronic meetings and proxy voting

On April 8, 2020 an Emergency and Special Meeting was held electrically by the Council of the Municipality of North MIddlesex. A By-law to amend the Procedural By-law 7 of 2018 to include provision for Electronic Meetings during Declared Emergencies has been enacted.  Protocol has been added to the Procedural By-Law for Electronic Public Planning Meetings during Emergencies 

Public Record of Disclosure under the Municipal Conflict of Interest Act (MCIA) for Members of Council 

Council Staff Relations Policy 

Council Remuneration 2018-2022 

The Municipality of North Middlesex is fully invested in serving the community and fulfilling their needs. To voice your opinions on upcoming municipal affairs please look to agendas and minutes to find the next municipal council meeting.

 If you wish to be a delegation at a meeting you must submit a request in writing to the Clerk indicating your name and outline the nature of why you are requesting attendance.  You will then be contacted directly with a date and time.  If you submit a request to attend by email or mail it is the responsibility of the sender to ensure it has been received by the Clerks Office.  Your request to attend a meeting should be received well in advance of your preferred date and no later than 12:00 noon on the Wednesday prior to the preferred meeting date. The request will then be scheduled according to the volume of business on the agenda.    Also, when submitting requests or correspondence to the municipality you are hereby notified that the agenda is a public document and therefore any documents provided to Council will appear on the municipal website and therefore available for full public disclosure.

Procedural Bylaw

By-law #7 of 2018 Procedural By-law (as amended): Governing the calling, place and proceedings of meetings of the Municipal Council and Committees for the Municipality of North Middlesex. This By-law was amended on April 8, 2020 to include provisions for holding electronic meetings without physically being in attendance during emergencies. On June 17, 2020 Council approved a protocol for conducting Public Planning Meetings electronically during emergencies. 

Council Code of Conduct

Code of Conduct for Council Members and Advisory Committees can be viewed here.

Appointment of Integrity Commissioner

The Municipality of North Middlesex has appointed Mr. Gregory Stewart as Municipal Integrity Commissioner. An Integrity Commissioner will investigate complaints received under the local Municipal Code of Conduct or Municipal Conflict of Interest Act. This appointment is authorized by Section 223.3(1) of the Municipal Act, 2001, as amended. It is their duty to ensure an unbiased, fair and appropriate process be undertaken to consider complaints regarding the Code of Conduct and to recommend a decision .   

For submitting Informal or Formal Complaints -please refer to the Section 15 in the Code of Conduct "Protocol for Complaint Process"

 Closed Meeting Investigations

The Municipal Act, 2001 provides that every municipality and local board in Ontario is mandated to enact a by-law to govern the calling, location and proceedings of their meetings under s.238.  All municipal council meetings, a local board, or a committee of either of them must be held in a open public session unless an exception applies pursuant to s.239(1).  The Municipal Act, 2001

sets out a number of exceptions to the open meeting rules based on the subject matter of the item that the council, local board or committee is considering (ss.239(2), (3) and (3.1)  Council, local board or committee must follow certain procedural requirements prior to convening into a closed session.  

Since 2008, s.239.1 (1) of the Municipal Act, 2001 has allowed any person to request that an investigation be conducted to determine whether a municipality or local board has complied with s.239, or a procedural by-law passed under s.238.

Municipalities are authorized to appoint an independent investigator to conduct what has become known as a "closed meeting  investigation" under s.239.2.   The Municipality of North Middlesex has renewed its appointment through LAS (which has delegated its authority to Aird & Berlis LLP) effective January 1, 2020.

If Aird & Berlis LLP determines, through their investigation process, that there has been a contravention of the procedure by-law or s.239 of the Municipal Act, 2001, a report will be provided to the municipality or local board and the council or local board are required to pass a resolution stating how they intend to address the report.  The report is required to be made publicly available.

The completed Request Form must be delivered to the Clerk at the Municipal Office. Please review the policy before deciding to submit a request.